Operating Engineers Local 701 Apprenticeship Programs and Journeyman Upgrade
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Selection Procedure

OREGON SW WASHINGTON IUOE LOCAL #701 & AGC JATC
MA# 1041

Section 1 Definitions:

  1. "Council" means the Oregon State Apprenticeship and Training Council.
  2. "Program Sponsor" means the Oregon/SW Washington IUOE Local 701 & AGC Heavy Equipment Operators Joint Apprenticeship and Training Committee established pursuant to ORS 660 and registered with the Council.
  3. "Director" means the State Director of Apprenticeship and Training (or his/her designee) authorized to act on behalf of the Council.

Section 2 Selection of Apprentices:

A. Selection shall be "on the basis of qualifications alone". This means that apprentices are chosen in an open and competitive process from those applicants meeting the minimum qualifications for the trade solely on the basis of their qualifications compared to those of other applicants.

  • Examples of objective standards by which comparative qualifications may be determined are: school diplomas/transcripts or their equivalents such as a GED; occupation specific essential physical requirements; previous work experience. Both actual selection for and entry into apprenticeship will be on the basis of comparative qualifications alone.

  • Where the number of applicants meeting the minimum qualification requirements is greater than the number established for the pool of eligibles, "qualifications alone" means, in addition to the above, applicants are ranked on the basis of their interview performance and are selected on the basis of their rankings.

  • To permit review, adequate records of the selection process will be kept and made available to the Council upon request. Included will be a summary sheet for each interview noting the score received on each of the specific factors covered in the interview. Such records will be retained for at least five years.

B. Exceptions:

  • As part of the affirmative action program for the program sponsor, a female or minority individual may be selected from the pool of eligibles regardless of standing. If no such individuals are available in the pool, an individual may become an apprentice, if otherwise meeting the minimum entry qualifications, upon referral from a program sponsor approved entity (e.g., apprenticeship preparatory program, clearinghouse organization(s), etc.). Such approved entities shall be listed in the Affirmative Action Plan and reviewed/revised by the program sponsor from time to time for effectiveness and quality of referrals.

  • Experienced apprentices who gained their experience in this registered program or a similar registered program in another jurisdiction, shall be permitted to return to the program, as far as practical, and pick up their training where they left off instead of re-entering as beginning apprentices.

  • Individuals who:
    -establish a minimum of one year valid previous experience or training creditable to the term of apprenticeship and,
    -are being sponsored for apprenticeship by an employer attached to the program sponsor and;
    -meet the minimum entry qualifications;
    may, at the discretion of the program sponsor, be registered as apprentices. No employer shall be permitted to exercise this exception more than once in a 12 month period.

  • If an employer has not participated in the training of an apprentice under ORS 660 for at least two years (24 calendar months) prior to seeking entry or re-entry in to the apprenticeship program, the employer may select as his/her initial apprentices, without going to the pool of eligibles, those bona fide employees who have been on their payroll for at least three months (ninety days) prior to the employer's request for an apprentice and who meet the minimum qualification for entry into the trade or craft. Once the initial selection of apprentices has been made, the employer is thereafter restricted to obtaining apprentices from either the program sponsor's out of work apprentices, or when not available, from the pool of eligibles.

Section 3 List of Eligible Applicants:

A. Applicants who have been placed in a pool of eligibles shall be retained on lists of eligibles subject to selection for a period of two years. After the program sponsor has exhausted their list of eligibles, or at any time they wish to re-open the list, they may start a new selection process. If a new list is established, prior to the termination of two years, eligible on the old list shall be placed on the new list according to their scores without the necessity of reapplying. They shall be retained on this new list for the remainder of their two-year eligibility.

B. Applicants may be removed from the list before the expiration of two years by their request or following their failure to respond to an apprentice job opportunity. Such notice of a failure to respond and subsequent removal from the list shall be given the applicant by certified mail, return receipt requested. Applicants who have been accepted in the program shall be afforded a reasonable period of time to respond to an apprentice job opportunity consistent with the customs and practices of the industry. All individuals on the pool of eligibles shall be treated equally in determining such period of time. It shall be the responsibility of the applicant to keep the sponsor informed of his/her current mailing address. The program sponsor may restore to the list of eligibles those applicants who have petitioned and received a favorable review of their case for either removal at the applicants request, or for a failure to respond to an apprenticeship job opportunity.

Section 4 Dissemination of Information:

A. There shall be at least thirty (30) days of public notice in advance of the earliest date for application for entry to the apprenticeship program. The public notice shall be disseminated in accordance with the program sponsor's affirmative action plan. The length of time for the program opening shall be at least two weeks to accept applications for entry to the apprenticeship program.

B. Should the program sponsor elect to receive applications throughout the year, the notice referred to above shall be regularly disseminated, but not less than semi-annually.

Section 5 Complaint Procedure:

Any applicant or apprentice who believes that he/she has been discriminated against on the basis of race, color, religion, national origin, sex or sexual orientation may file a complaint in writing with the Council. The complaint shall be processed in accordance with the administrative rules of the Council.

Section 6 Selection Procedure:

A. Introduction:
  • An application shall be made available to anyone who is interested regardless of any other consideration.

  • All applications shall be made available at a central point(s) as identified in the public notice referred to in section 4.A. above.

  • Whenever an application is provided to an individual, an electronic or paper record shall be made detailing to whom the application was provided, the matter by which it was provided (US mail, in person, via fax or other electronic means). Such record shall also track the history of the application noting the date the application was provided to the individual, date it was returned to the program sponsor, and any final disposition of the application.

  • The program sponsor may elect to take applications throughout the year as individuals express an interest or the program sponsor may designate specified intervals for the acceptance of application is in accordance with Section 4.

  • Interviews will be offered to all who meet the minimum qualifications. The program sponsor reserves the right to schedule the interviews at a time convenient for the program sponsor.

  • When the program sponsor elects to take applications throughout the year or during specified intervals, interviews shall be held periodically. In this case, all applicants who meet the minimum qualifications shall be interviewed and processed to final disposition before any individual is accepted or rejected.

  • Applicants not interviewed because they failed to schedule an interview, attend their scheduled interview or failed to meet any or all of the minimum qualifications will not be considered any further for entry to the program. Such individuals may reapply at a later opportunity.

B. Step by Step Procedure for Each Applicant:

  • Everyone expressing an interest in being considered for the program shall first be required to complete an application. It must be signed, dated and delivered to the designated central point(s).

  • Each applicant shall be provided a copy of the standards to read and an information sheet explaining the basic requirements for entrance into the program including documentation which must be submitted in support of the application.

  • The program sponsor shall record when the application was provided, the date returned to the central point (s), date documentation requirements were met (if different) and whether the individual has met the minimum qualifications.

  • Individuals not meeting the minimum requirements will be so notified in writing following the date which the program sponsor acted to reject their application.

  • Where the program sponsor elects to take applications throughout the year or during specified intervals they will periodically (approximately every 90 days) consider those applications from individuals who do not meet the minimum qualifications and reject them and notify the individual in writing.

  • When the program sponsor rejects an application for failure to meet the minimum qualifications, failure to schedule an interview or failure to attend a scheduled interview, this action shall be recorded as the "Final Disposition" in application's history and shall include the date of the program sponsor's action.

C. Procedure of Interviews:

  • List all qualified applicants who have completed their application in order of date of completion of application with the oldest date being first.

  • Break the list up into smaller groups for each interview session. Allow a reasonable amount of time for each interview.

  • Interview sessions will be scheduled to provide enough time to interview all applicants.

  • Applicants will be notified in writing of the date, time and place of their interview.

  • Individuals conducting the interview will be provided all pertinent information on each applicant prior to their scheduled interview.

D. The Interview Session

  • The applicant shall be called before the program sponsor's designated interview committee and put at ease by brief general conversation. It is recognized that this is an important step for the applicants as they may be under considerable stress and nervous tension.

  • The interview committee shall ask a question of the applicant with the purpose in mind of finding out as much as possible about the applicant as an individual and about their potential for success as an apprentice and a journey level worker; including, but not limited to:
    -Is the individual interested in the trade or just looking for a job?
    -What is their attitude toward hard work; have they ever done any?
    -Does the applicant indicate a sense of responsibility for performance, materials, safety and productivity?
    - Are they able to work under supervision and take orders?
    -Can they demonstrate teamwork and communication skills?
    -What is the applicants attitude toward school; is attendance at related training seen as an opportunity or a requirement?
    -Is there a demonstrated understanding of all that will be expected of the applicant if accepted as an apprentice?

  • Each interview committee member shall grade the applicant in terms of their overall judgment as to whether the applicant is an individual who is likely to complete the apprenticeship. Scores should take into account the information from the application and the factors brought out in the interview. Scoring must be against a standard of what the industry needs, not merely as a comparison to the other applicants.
  • To permit review, informational material used for evaluation and scoring of each applicant shall be retained for at least five years.

E. Selection from Program Sponsor's Scores

  • Selection of individuals from the list of interviewed applicants will not occur until all interview sessions are completed.

  • All selected individuals shall be required to communicate with the Program Sponsor on a monthly basis, in writing, to remain active on the eligible list.

  • Individuals failing to communicate in writing each month shall be removed from the eligible list and so notified in writing.

 

Committee Chair/Committee Secretary

Date approved: September 18, 1997
__Stephen Simms________
Stephen Simms, Secretary
Oregon State Apprenticeship and Training Council

Bureau of Labor and Industries
Apprenticeship and Training Division